Secretary cum Admin

Contacts:
  • Company Name:Mechanical Air Systems L.L.C
  • Employment Type:Full Time
  • Monthly Salary:4,000 – 5,999 AED
  • Minimum Work Experience:2-5 Years
  • Minimum Education Level:Bachelors Degree
  • Listed By:Employer
  • Company Size:11-50 Employees
  • Career Level:Mid-level

Duties and Responsibilities

In order to ensure that the office in which they work runs smoothly and efficiently, Administrative Secretaries perform a wide array of tasks.

Data Entry

Due to the sheer amount of data that Administrative Secretaries handle, data entry is a significant part of their job. When entering data, whether it’s financial or personnel-related, Administrative Secretaries must be quick, discreet and accurate.

Handle Correspondence

Just like a normal Secretary, Administrative Secretaries must screen, answer and forward telephone calls, as well as other forms of correspondence. They are in charge of transferring callers to the appropriate member of staff, as well as ensuring that only relevant calls go through.

Process and File Documents

From patient records to budget sheets, Administrative Secretaries will often find themselves in charge of a variety of important documents. Because of this, Administrative Secretaries are responsible for ensuring that each document they receive is properly processed and filed. This can include word processing, typing, editing or formatting documents in an organized fashion.

Monitor Supplies

Often, Administrative Secretaries will be charged with monitoring the number of office supplies available in their office, as well as ordering replacement supplies as necessary. This can involve taking inventory, keeping records of supplies purchased and purchasing new supplies.

Respond to Customers/Public

To relieve their manager or department head of administrative responsibilities, Administrative Secretaries will frequently serve as a liaison between customers and the company. This involves handling customer complaints, redirecting customers to the appropriate department, scheduling meetings with customers and recording customer queries.

Skills

Successfully Administrative Secretaries are energetic, detail-oriented individuals who are just as adept at interpersonal interactions as they are at processing and analyzing data. They possess a high degree of professionalism, and never fail to be as courteous and confidential as possible. In addition to these general skills and personality traits, employers are seeking Administrative Secretaries with the following skills and qualifications.


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