Administrative Officer

Contacts:
  • Employment Type:Full Time
  • Monthly Salary:Unspecified
  • Benefits:as per UAE Labour Law
  • Minimum Work Experience:2-5 Years
  • Minimum Education Level:Bachelors Degree
  • Listed By:Employer
  • Company Size:11-50 Employees
  • Career Level:Mid-level

We are looking to urgently hire an Administrative Officer
Gender – Male/ Female
Nationality- Any
Experience – Minimum 02 years of UAE experience in admin & HR.
UAE Driving License with own is preferred
Excellent command over English is required
Arabic will be an advantage.
Self starter and person with minimum supervision is preferred
Should be Detail oriented

Responsibilities:
– Administrative Works:
•Office administration, utilities, staff accommodation
•Renewal of Trade License, trade name reservation, tenancy contracts, certificates, Ejari, etc.
•Vendor Registration in various client’s portal
•PRO related: Visa Applying, Cancelling, vehicle Registration, Labor Dept., Immigration Dept., Economic Dept. related work. etc. Arranging medical, Emirates ID etc.

Hiring Procedures:
•Responsible for all positions under the guidance of Admin Manager and respective Dept. Heads
•Evaluates applicants by discussing job requirements and applicant qualifications with managers; Shortlisting applicants on consistent set of qualifications.
•Prepares the Offer Letters and collects required documents for visa processing.

On Boarding & Induction:
•Establish direct contact with all new employees meeting them and guiding them through their induction and the company’s culture and Rules and Regulation
•Develop and provide formal induction program for all new employees in association with the Admin Manager.
•Taking care of employees from joining formalities to their separations, collecting the relevant documents, joining form, opening bank a/c, issuing ID card and background verification, etc.
•Coordinate with IT Administrator and maintain all telephone details / user name password of Systems, software etc. in a proper tabulation and keep in the safe custody for ready reference.

Performance Management / Workers Evaluation:
•Tracking all employees who have completed probation, providing evaluation forms to the respective line managers, and confirming the status of employment once the reviews have been found positive.
•Coordination of employment status after employees’ probation period.
•Coordination on timely completion of annual performance reviews of staff and workers / labouer’s performance evaluation.

HR Operations:
•Co-ordinate terminations, repatriations, transfers, staff demobilization, including procedures of visa cancellation, final settlements, flight tickets to point of origin and transportation arrangements to airport.
•Maintaining employee confidence and protects operations by keeping human resource information confidential.
•Ensure alignment of policies and contracts with UAE Govt. Dept. regulations & laws, including Dept of Immigration, Ministry of Labour.
•Provide an effective employee relations service with Management and Staff which will include advising and participating in disciplinary and grievance interviews and resolving conflicts
•Assist the managing Director – Contracting in terms of meeting all recruitment needs, formulating & implementing general HR policies & SOPs, Developing proposals for improving policies
•Improves organization attractiveness by recommending new policies and practices; monitoring job offers and compensation practices
•Responsible for managing employee life cycle.

General HR Administration:
•Preparing requested HR related documents by employees such as salary certificates, letter for loans, employment certificate, salary increment, promotion letters, circular, memos, warning letters, termination letters, etc as required.
•Making arrangements for travel, hotel, visas and other various administrative duties for senior management.
•Accountable for maintaining database of employee records . •Personal file management system
•Maintaining confidentiality and security of company and employee documents at all times.
•Acting as a single point of contact for the management.
•Coordinating with accounts dept. for payments and reimbursement as per terms and conditions for various requirements.

Miscellaneous Work:
•Coordinating with Logistics agents, suppliers to clear shipments.
•Greeting guests and directing them to the respective person.
•Handling Fleet Management
•Searching new suppliers and coordinating with them for deliveries.

People with relevant experience only will be accepted.
Should be available to join Immediately.

 

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